Kerio Workspace vs Dropbox

Here’s a great tool for your office or even your home and you can keep this all in your private cloud, which means monthly fees are dirt cheap and data never leaves your controlled environment. It’s a wild and wooly world out there—keep it in house! Kerio Workspace can sync files across multiple users and has a great web interface where you can even create content. There’s version tracking, commenting, and much more. Workspace is not just about files, it’s a group project tool with elements of social networking.

  • Installing on your server means you don’t pay for hosted storage space.
  • File synchronization, multiple users, separate logins
  • Permissions to limit web visibility and file syncing
  • Version tracking of files
  • View pdfs, Word, Excel, and text files direct in your web browser or download and edit.
  • Automatic file locking prevents multiple users from editing the same file
  • Virus check of files with Sophos Antivirus
  • Cross platform (Mac, Windows, Linux, Mobile)
  • Edit on iPad
  • More

A low-end Mac Mini makes a great Kerio Workspace Server.

Annual Price Comparison with Dropbox

Kerio Workspace: $32 per user first year, $12 per user following years, unlimited data.
Dropbox for Teams: $795 for 5 users, $125 each additional user, unlimited data.

Starter Edition—Free

The Workspace Starter Edition is entirely free. It allows up to 10GB of storage. This is more than enough to use it for awhile, possibly forever depending on what you do with it.


If you’re considering Dropbox for Teams or even for multiple users in your organization, take a look at Workspace. You get a lot more for much less, data is kept out of the cloud at large and files are scanned for viruses. You’re in control.

8 Responses to “Kerio Workspace vs Dropbox”

  1. Ben January 4, 2013 at 8:26 pm #

    I am all about workspace in place of dropbox but have to point out a misleading statement: “Kerio Workspace: $32 per user first year, $12 per user following years, unlimited data.
    Dropbox for Teams: $795 for 5 users, $125 each additional user, unlimited data.”

    Workspace requires you to provide the location where data is being stored whereas Dropbox is the host, right?
    Some offices will freak at the idea of having a huge drive in-house, even if accesible from anywhere else. Those people are called weirdos that would trust their wallet to a stranger.

    Still, the storage aspect can be balance in long term cost and should be considered an infrastructure expense for long term growth.

    • Glenn January 4, 2013 at 8:41 pm #

      I’m not sure what you mean about providing a location. No, you log into the Workspace web site just like you would with Dropbox. Synchronized items in Workspace show up as folders on your computer, just like Dropbox. Yes, storage does need to be provided but from the user standpoint, it is a similar experience and they have no idea where the storage is located except by the url they enter in their web browser.

  2. Glenn February 6, 2013 at 11:08 am #

    Kerio has just announced they are discontinuing Workspace. They are replacing it with a cloud service called Samepage. The feature set is the same. Data is paid for by GB and stored in their cloud. This negates significant points of my article (unlimited data, price, private cloud) however some may see benefits in this form such as server hardware being unnecessary.

    • Karpati February 8, 2013 at 11:37 am #

      But you can still download, currently, the 2.1 RC1 of Workspace. EOL of Workspace 2.1 will be at the end of January 2014.

      The product will CONTINUE to work forever, you only do not get any updates anymore after the end of January 2014

      • Glenn February 8, 2013 at 1:54 pm #

        Good points. I believe this is only true for existing licenses however. I don’t think a new user/download can obtain a license. But as an existing install, the product will still be usable.

  3. Karpati February 12, 2013 at 6:37 am #

    I am pretty sure, that there will be the possibility to download the final 2.1 Starter Edition too.

    The actual RC1 candidate can be obtained here:

    • Glenn February 12, 2013 at 11:16 am #

      I checked this and you’re correct. The free Starter Edition can still be downloaded and used.

  4. Karpati March 22, 2013 at 9:30 am #

    The final 2.1 can be obtained from the Legacy Downloads section. When you register, it automatically becomes a Starter Edition.

    Just select Workspace from the first pulldown and the version 2.1 from the second.